Grant Writing Tips to Help You Win More Funding
Grant writing is a way to tell your story, so tell it freely. But then edit, edit, edit.
Whether you're a nonprofit leader, researcher, or entrepreneur, writing a compelling grant proposal can make or break your chances of securing funding. It’s more than just paperwork — it’s your opportunity to showcase your mission, your impact, and why your work matters. If you’ve ever found yourself staring at a blank page wondering where to start, don’t worry. These practical grant writing tips will help you craft stronger proposals and increase your chances of success.
Understand the Funder’s Priorities
Before you write a single word, do your homework. Every funder has specific goals, focus areas, and expectations. Read the guidelines thoroughly, check out past funded projects if available, and tailor your proposal to align with their mission. Using their language — without sounding robotic — shows you understand and respect their values.
2. Tell a Compelling Story
Numbers are important, but stories are powerful. Use storytelling to bring your proposal to life. Describe the problem you're solving, share personal testimonials or case studies, and clearly illustrate the change your project will create. Funders want to feel the real-world impact of their investment.
“Stories are powerful—they bring your mission to life.”
3. Be Clear and Concise
Grant reviewers often sift through stacks of applications. Make their job easier by writing clearly, directly, and without jargon. Use headers, bullet points, and short paragraphs to improve readability. Avoid fluffy language and get straight to the point: What are you doing, why does it matter, and how will it work?
4. Provide a Detailed Budget
A vague or sloppy budget can sink your proposal fast. Your budget should match your narrative — every expense should make sense in the context of your project plan. Include justifications for each line item, and if the funder provides a budget template, use it.
Having a realistic grant budget shows funders how you’re planning to execute on your project.
5. Show Evidence of Impact
It’s not enough to say your project might work — show that it will. Include data, research, and past results if available. Funders love projects that are evidence-based, scalable, and sustainable. Outline how you’ll measure success and report outcomes.
6. Start Early and Edit Ruthlessly
Give yourself plenty of time to draft, revise, and proofread. Rushed proposals are often riddled with typos or unclear arguments. Have someone unfamiliar with your work review it for clarity. Fresh eyes can catch mistakes and highlight confusing sections.
7. Follow Instructions Exactly
This might seem obvious, but it's a deal-breaker. If the funder asks for a 5-page limit, don’t submit 6. If they want a specific format, follow it. Small missteps can disqualify even the most promising proposals.
Final Thoughts
Grant writing isn’t easy, but it’s a skill you can improve with time and practice. By using these grant writing tips, you’ll be better equipped to craft proposals that are persuasive, professional, and fund-worthy. Remember, every “no” brings you one step closer to a “yes.”
Looking for help with your next grant proposal? We have options for nonprofits with a variety of budgets. Drop us a line at our contact page — we’re here to help!